Family Instructions for Claiming Allocations
Please fill out separate claims for each child. Use the correct claim
Forms- One is for INSTRUCTION, One is for MATERIALS.
RECEIPTS!!!! Turning in a proper receipt is crucial to receiving a quick reimbursement. (The business office requires rock solid proof that the amount claimed has actually been paid.)
a. Here are some receipt examples starting with “the best case scenario”
WARNING – There has been at least one case where a paper marked “receipt” from a vendor wasn’t a true receipt - it was more of an invoice and had no proof of payment as it listed services. We had to send this back.
i. (Best Case) A receipt from a Cash Register
1. This should include the name and address of the vendor or service provider, date of purchase, and list of items purchased or services rendered.
2. Also included should be the name of your child (you may write this in yourself if you need to)
ii. A “store bought” receipt filled in by hand
1. This should include the name and address of the vendor or service provider, date of purchase, and list of items purchased or services rendered.
2. Also included should be the name of your child (you may write this in yourself if you need to)
3. Should include the exact cost and the signature of the seller or service provider.
iii. A “home-made” receipt (either computer or hand written)
1. This should include the name and address of the vendor or service provider, date of purchase, and list of items purchased or services rendered.
2. Also included should be the name of your child (you may write this in yourself if you need to)
3. Should include some sort of phrase such as; Received from ------- the amount of $ ------------- for ----------.
4. Should include the exact cost and a signature of the seller or service provider.
2. EXPENSE CLAIM FORMS!!! The second step to successful Reimbursement Experiences.
a. Fill in separate claims for each of your children.
b. It is possible to use one form for a variety of store, tutor, and school payments.
c. Sign and date at the bottom and fill in the important blanks at the top.
d. Remember to total your expenses.
3. TURN IN BOTH THE RECEIPTS AND THE EXPENSE CLAIM FORM TOGETHER
WARNING!!!! The MBA may not approve of (and refund) your purchases – be careful.
• Make sure your purchases support the SLP you wrote
• Be aware of what may and may not be reimbursed
• Bring in items you’ve purchased to the MBA when you turn in your receipts
• Call the MBA if you have any questions before your purchase.
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