News Item Details

PLEASE CHECK FOR UPDATED REIMBURSEMENT GUIDELINES

Released: Aug 24, 2009

REIMBURSEMENT GUIDELINES
The Enrichment Cooperative

When requesting or approving a reimbursement, please consider: Is the reimbursement request, if approved, a responsible use of public dollars and a sound support of the curriculum goals for the students?

 WHAT MAY BE SUBMITTED FOR REIMBURSEMENT?
� All books, curriculum materials and supplies listed as resources required to support the subject goal(s) in the SLP and approved by the SLP teacher, (e.g., curriculum, general supplies, educational software, books, manipulatives, games)
 General supplies: paper, pens/pencils/markers, glue sticks, binders, paint brushes, paint
 Educational Software, ie: Read Naturally, Rosetta Stone
 Books/Workbooks: math, science, history, language arts
� Field trip admission for the enrolled student(s) (e.g., museums, plays, event admission)
� Lessons, ie: piano, violin, instrumental, guitar, voice, dance, gymnastics, martial arts, SYSA sports
� Approved private or group lessons � limited to $80/month (MUST BE ACCOMPANIED BY COPIES OF YOUR CANCELED CHECKS WITH THE MONTH AND TYPE OF LESSONS LISTED ON THE MEMO LINE OR A CERTIFICATION OF EXPENDITURE)
� Art supplies will be limited to $50 per student per semester (may use all $100 at one time)
� Special projects will be limited to $25 (ie: sewing project, woodworking project)
� Manipulative, ie: flash cards, LeapPads/books, globes, posters
� Educational games, ie: Scrabble, Traffic Jam, Master Mind
� Academic Tutoring at $12 per hour
� Educational Websites, ie: Edhelper.com, BrainPop.com

 WHAT MAY NOT BE SUBMITTED FOR REIMBURSEMENT
� Sectarian materials of any kind. Materials that promote one religion over another�
� An expensive version of a simpler item (e.g., model airplane, prismacolor pencils vs. crayola)
� Audio books
� Computers, IPODs, and PDAs
� Memberships/Annual Fees: e.g., MAC, YWCA/YMCA, club, etc.
� Registration in any religiously affiliated organization
� Uniforms: e.g., sports, band, graduation cap and gown, Gi�s
� Sports equipment
� Backpacks
� Driver�s Education fees
� Textbooks for Running Start
� Tickets for fun centers, e.g., Wild Waters, Silverwood
� Fees for class group parties or outings unless strictly educational
� Animals � even if they are part of a science experiment
� Musical instruments/supplies such as guitar strings, reeds, metronomes
� Dues to organizations such as Scouts, Camp Fire, etc.
� Permanent additions to your home, e.g., greenhouses raised beds, ponds, gardens and supplies, train layouts, etc.,
� Computer supplies such as ink cartridges, system upgrades, etc.
� Activities that take place during the summer
� Magazine subscriptions
� Basic school supplies that are reusable, e.g. rulers, compasses, pencil boxes, scissors, etc.
� Gift Certificates
� Ski lessons, rental or tickets
� Activities that take place during the summer
� Fencing, Archery, Firearms or other activities banned by the district
� Academic Testing � the school is able to provide this at no cost

These lists are not comprehensive. An item not listed here may or may not be reimbursable. Please check to be sure before you purchase.

Consuming Topics
Non-consumable items are considered school property and must be returned at the end of year to TEC. These items would be available for check out at the beginning of the next school year. Summer time check out is available to those families that will be returning in the fall.

Definitions:
Consumable: A consumable item is one that has a one time only use and cannot reasonably be returned for future use by other students, e.g., a music lesson, a ticket to the MAC, potting soil, seeds.
Non-consumable: A non-consumable item is one that can be returned for use by others, e.g., a CD, a book, software, maps, flashcards, remote control car, skeletal model, etc. Please check with Kathryn in the office to see if an item is already available to be checked out before buying a non-consumable item.

How Do I Have Monies Reimbursed????

1. Log on into your Family Page
2. Click on View Allocation
3. Click on Add Reimbursement Request.
4. Complete the requested information.
a. Vendor name is the name of the store you purchased the item from or the name of the teacher for the lessons.
b. Write check to: This must be one of the parents.
c. List the items, the cost, the students name that the items are for (remember the items must be listed in the WSLP), and mark the �Consumable� box if the items are consumable.
5. When you are finished, click on Save Changes.
6. Print the reimbursement request.
7. Attach the original receipt and turn it in personally to Kathryn in the Office.
8. Ta-dah! Your part is done!!!

Kathryn will process the reimbursement, and send the paperwork to the District accounting office. While the majority of time the checks are received within two weeks, if the accounting department is backlogged, there are delays. Call Kathryn if you have not received a check in 3 weeks.

Families are encouraged to turn in reimbursements on a monthly basis. A committee of parents will work with Gwen and Kathryn to create guidelines for these procedures and timelines.