Directions for reimbursement or PO's for new materials
Purchasing new materials with a PO
If vendor is new to WSD. Fill in the "new vendor" sheet found on the WSD website under forms. http://home.wsd.wednet.edu/PMS/business/PUR-F002.pdf
1. Print out a shopping cart with totals for your purchase. (Do Not complete the transaction)
2. Bring this printed cart to Mrs. Seabeck.
3. She will fax in the order.
4. Order will be shipped to the school district, checked into the library and then checked out to you.
Academic Toolbox purchases (other local stores are similar)
1. Pick out items to purchase from Academic Toolbox.
2. Ask A.T. to hold item for a PO. Ask for a print screen for the purchase.
3. Take print screen to Mrs. Seabeck. (This is a hand totaled receipt)
4. Mrs. Seabeck will give you a PO number within a few days to take to A.T.
5. Sign for your items at A.T. and pick up.
6. Bring items and original receipt back to school.
7. Original receipt and one copy goes to Mrs. Seabeck.
8. One copy of receipt (enlarged to 129%) and all items are given to Mrs. McLeod to be checked into the library then checked out to you.
Items for reimbursement
1. Books purchased must not have any faith based material in them.
2. Receipts must be for items for reimbursement only. (no personal items can be on same receipt)
3. All materials on receipt must be turned in. (If faith based materials are being purchased they must be purchased separately.)
4. Receipts must be turned in within 30 days of purchase.
5. No more than 6 receipts can be turned in at a time.
6. Fill out a green expense voucher from Mrs. McLeod. Only fill in name, adress, and signature. (Not middle portion of form)
7. Make a copy of each receipt to be turned in.
8. Place receipt and copy with items (inside book cover, rubber banded, or paper clipped to items)
9. Bag, box or rubber band items together, with name on bag or box, and place on wheeled table in front of Mrs. McLeod's desk.
10. Be sure to sign up on the "new material check in" sheet next to the library door.
11. Mrs. McLeod will check items into library and out to you within a week's time.
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